Processes and developments are an important essence for the growth of an organization. It’s easy for 90 percent of the employees to get the hang of repeatable processes but as new employees keep adding up, processes sometimes becomes obsolete and tedious.
This is the point where “process for the sake of process” is replaced with “process designed for smooth operations”. Of course, you prefer the second one. Read on to know about few distinguished ways where processes are reorganized in organizations.
Flow of Information
Workplace communication is a strong pillar, as it reflects the work facets that people give their opinion (whether they like it or don’t like it) on employee assessments. For this reason, the flow of information should be made effective enough that it imparts efficient conversations with your team.
To this, there are lots of different methodologies to make the flow of information better in any company. One of the smartest ways would be to switch the primary communication from email to an enhanced, collaborative project management tool. You can find several collaboration tool for managing business operations. Few top notch tools include: Slack, Asana, Trello, etc. — all of these have a smart messaging platform and as well as forums where tasks are carried out in a much productive way without having to get bugged by replying back to emails. This approach to achieving smooth operations around information drift requires shifting the orthodox thinking regarding work to some extent, but it’s definitely worth it.
Definitely, positively nothing is more painstaking than the document duplication, taking care of version controls, the storage, and their preserving.
“Where’s that user manual which you worked from 3 days ago?” (pause) “Well, I guess “Samantha kept it.” (pause) “Samantha has gone on vacation for approx. 3 weeks, does anyone have any clue about its whereabouts?!?!”
Now imagine this email sequence creating about 8-9 pointless working hours all dedicated to just one personnel. If a central document controlling was maintained, all this trouble could be avoided, integrating diverse stages of permission. Also ensuring, every team of yours under the roof are utilizing that instead of coming up with their private solutions.
Same as in the case of information flow, usually in organizations, communication processes are referred to “follow-up meetings” or “phone calls.” Though calls and meetings are beneficial, but often they come up as a sheer waste of time and focus which in real is true. Consider the case of one firm that spent 400,000 hours in one year for follow-up meetings. Preferably, swift check-ins related to progress on tasks are typically far more real than extended weekly meet-ups and can enhance greater productivity.
There are several books written about better methodologies around products and services (i.e. improved operations), so that point is not being labored here. The core thing recommended in this zone is to keep the customer’s need in mind at all times once you shift the procedures or try to maximize operations. Taking care of customers is vital in improving your products and services and helps a long way in making it market competent. So the key to this would be to take the customer’s need in account. That’s gonna do the trick for sure!